Cuatro Villas MDWUA meetings are conducted in accordance with the New Mexico Open Meetings Act. All meetings are open to the public. We encourage and welcome members to attend meetings to become more involved with our local water system.
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF
AGENDA
4. MATTERS FROM GUESTS/MEMBERS
a) Is there an industrial meter that could be used to replace the meter at
Valley Baptist Church (per Mel, it would be a good idea to have the meter
replaced in order to be aware of leaks)
b) review
pending issues
5. READING AND APPROVAL
OF MINUTES (ACTION)
July 30, 2025 (no meeting, no
quorum)
6. FINANCIAL
REPORTS (ACTION)
Approve financials for June and July 2025.
7. REPORTS FROM OFFICERS, BOARDS, AND STANDING COMMITTEES
a) Report on delinquent accounts, telecons by Matt
b) Discuss info from Santa Fe County, help per Ramon Lucero
c) Discuss delinquent letter time frame, i.e., 30, 60, 90 days?
d) Discuss memos received concerning DFA and LGBMS data entry
8. OLD BUSINESS
a) Report on delinquent accounts, telecons by Matt
b)
Discuss info from Santa Fe County, help per Ramon Lucero
c) Discuss delinquent letter time frame, i.e., 30, 60, 90 days?
d) Discuss memos received concerning DFA and LGBMS data entry
9. NEW BUSINESS
a) Water leak at Manny Chavez; report on repair on fire house road
b) Members meeting, Saturday, September 20?
c)
Approval of expenditures of over $100.00 for the month of September, 2025
d) Next Monthly meeting is September 24, 2025
e)
Deadline to submit monthly agenda items for publication is September 13 ,
2025
10. ADJOURNMENT
Call to Order
Meeting was called to order by Chairman Mukhtiar Khalsa at 7:15 pm.
Roll Call
Voting Board members in attendance included Mukhtiar Khalsa, Nancy
Williams, and Matt Martinez. James Smart, not present. Also present were
Sam and Robin Rodar. Leo Salazar, bookkeeper in attendance.
Approval of Agenda
Motion to
approve the agenda was made by Matt Martinez, seconded by Nancy. Motion
passed.
Matters from Guest/Members
a)
Mukhtiar to check with Vences concerning an industrial meter for Valley
Baptist Church; extra equipment is stored at the Apple Shed in Chimayo.
Discussed maintaining a commercial meter as per By-laws.
b) Robin
Rodar, is acting Secretary, also acting for the La Puebla area until
elections at the annual meeting, by consent of the board until formally
elected.
c) Mel took a letter to Seth Vigil concerning his past due
bill. Seth told Mel that he would take care of it. He has not come in.
d) Leo asked if we can have Vences remove the meter?
e) Matt has
contacted Leandro, has not had an affirmative response. He has talked to
Melanie concerning bookkeeping. Still nothing affirmative. Janelle-
LGBMS is willing to meet with us , we will have Mukhtiar and Matt as
leads, Nancy and Leo will be the minors. These reports are due quarterly
and annually. They won’t do the reports but will train us!
f) It was
asked and determined that per our policy, we will leave water bill under
the land owners name, with the bill being between the owner and the
renter.
Reading and Approval of Minutes(Action)
Minutes for June 25, 2025 were read and a motion to approve was made by
Matt Martinez, seconded by Mukhtiar. Motion passed.
Financial Reports (Action)
a)
Motion to approve financial report for June and July, 2025 was made,
1st, Robin, 2nd Matt, motion passed.
Reports from Officers, Boards,and Standing Committees
a) Matt reported that he updated the delinquent list spreadsheet.
b)
It was discussed and determined that after 60 days, a delinquent letter
would be sent to the past due user ie., the bill due on 7/25 is not
paid, bill due 8/25 is not paid, the bill due 9/25 will have a 10% late
fee added for months of 7/25 8/25 and show on the bill due 9/25.
Old Business
a) Discuss rate
increase; need to increase rates in order to continue paying bills
b)
Discuss “Members Meeting” possible date, Saturday, September 24, 2025.
We need a location
c) Information needs to be presented in the LGBMS
format. Matt suggested the board access the training modules with Matt
and Mukhtiar being be primary, granting access authority to Nancy and
new bookkeeper. TABLED
New Business
a) Motion to approve expenditures of
over $100.00 for the month of September, 2025 was made by Matt Martinez
and second by Nancy. Motion passed.
b) Next Monthly Meeting is
scheduled for October 1, 2025
c) Deadline to submit monthly agenda
items for publication is September 20, 2025.
d) Leo and Nancy are
tasked with requesting information from the City of Espanola concerning
just how our bill is determined. Use FOIA if need be.
e) Robin went
to Souder Miller and got an Audits list. The Office of State auditors
provides public assistance. It looks like our last audit was in 2015.
There is a form to down load and fill out in the OSA connection, we need
only prove that we operate on a cash basis. Robin has the information.
Adjournment
Motion to adjourn
was made by Nancy, seconded by Robin, Motion passed. The meeting was
adjourned 8:57 pm.