Cuatro Villas MDWUA meetings are conducted in accordance with the New Mexico Open Meetings Act. All meetings are open to the public. We encourage and welcome members to attend meetings to become more involved with our local water system.
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF
AGENDA
4. MATTERS FROM GUESTS/MEMBERS
5. READING AND APPROVAL
OF MINUTES (ACTION)
October 30, 2024 Meeting Minutes
No Meeting Minutes for November, no quorum
No Meeting
Minutes for December, no quorum
No Meeting Minutes for
January, 2025, no quorum
6. FINANCIAL
REPORTS (ACTION)
Approve financials for September,
October, November, and December, 2023, January February, March, April, May,
June, July, August, September, October, November and December 2024. January,
2025.
7. REPORTS FROM OFFICERS, BOARDS, AND STANDING COMMITTEES
a) Mukhtiar to report on meeting with Ramon Lucero, RCAC.
8. OLD BUSINESS
a.) Financial Reports
b) Discuss back payments to
Hukum, Discuss Contract for Bookkeeper, approval of and have signed, SOP and
firm salary amount
c) Discuss financial reports,
review/approval
9. NEW BUSINESS
a) Approval of expenditures of over $100.00 for the month of March, 2025
b) Next Monthly meeting is March 26, 2025
c) Deadline
to submit monthly agenda items for publication is March 15, 2025
10. ADJOURNMENT
The minutes for the January Meeting were approved at the
Call to Order
Meeting was
called to order by Chairman Mukhtiar Khalsa at 6:34 pm.
Roll Call
Voting Board members in attendance included Mukhtiar Khalsa, Nancy
Williams, and Matt Martinez. James Smart, not present. Hukam Khalsa,
bookkeeper in attendance.
Approval of Agenda
Motion to
approve the agenda was made by Nancy Williams, seconded by Matt
Martinez. Motion passed.
Matters from Guest/Members
a.
Marci Waters, wants to find out about connecting to our water system.
However, Mukhtiar stated that Marci needs to provide a letter from the
City of Espanola to say she is not in the Espanola City service area
before we can move forward with providing her water.
b. Aline Brosa
and Devenaho Contractor purchased Manuel and Margart Trujillo’s place
and requested transfer to their name.
c. Per Hukum, two meters
measure cubic feet, should we have meters replaced?
d. On 2/19, Ted
Lopez, water in can, Mel called Vences
e. On 2/20, Mel also called
Vences, David Maestas has water in dial, Mel can’t read meter
f.
Hukum dropped a bill of to the mail box by the Winery, account to go
dormant?
g. Several people need certificates. Hukum was asked to
check on the process for getting this taken care of, and put a list
together for us.
Reading and Approval of Minutes(Action)
Minutes for October 30, 2024 were read and a motion to approve was made
by Matt Martinez, seconded by Nancy. Motion passed.
Financial Reports (Action)
Financial statements for September through November 2023, and January,
February, March and April, May, June, July, August, October, November
and December 2024, January and February 2025 were examined and all were
tabled in order that statements be corrected.
Reports from Officers, Boards,and Standing Committees
Mukhtiar reported that he talked to Ramon Lucero, RCAC, who said he has
procedures in place and he is really excited. It was also stated that
greater Chimayo is having trouble getting monies. Hopefully ours will be
released in a couple of weeks.
Old Business
a. Financial
Reports – TABLED
b. Bookkeeper SOP was discussed, a fixed contract
amount of NTE $1,000.00 per month, based on 40 hours per month, at the
rate of $25.00 per hour was proposed, discussed and voted on. Motion
made by Nancy and 2nd by Matt. Motion passed. Hukum still needs to sign
the contract.
c. Discuss financial reports, review/approval – TABLED
d. Any extra work requested by members must have backup
documentation/charges, and requires Board approval before approval of
work is given.
e. Information needs to be presented in the LGBMS
format. Matt suggested the board access the training modules with Matt
and Mukhtiar being be primary, granting access authority to Nancy and
new bookkeeper.
New Business
a) Motion to approve expenditures of
over $100.00 for the month of March, 2025 was made by Matt Martinez and
second by Mukhtiar. Motion passed.
b) Next Monthly Meeting is
scheduled for March 26 2025
c) Deadline to submit monthly agenda
items for publication is , March 15, 2025.
Adjournment
Motion to adjourn
was made by Matt Martinez ,seconded by Nancy Williams, Motion passed.
The meeting was adjourned 8:18 pm.