CUATRO VILLAS MDWUA
18537 US 84/285 SUITE A,
ARROYO SECO, NM PH 505-747-4848
February 28, 2018 - 6:30 pm

 

Monthly Board of Directors Meeting

 

Cuatro Villas MDWUA meetings are conducted in accordance with the New Mexico Open Meetings Act. All meetings are open to the public. We encourage and welcome members to attend meetings to become more involved with our local water system.

AGENDA

1. CALL TO ORDER

2. ROLL CALL

3. APPROVAL OF AGENDA

4. MATTERS FROM GUESTS/MEMBERS

5. READING AND APPROVAL OF MINUTES (ACTION)
    January 31 Meeting

6. FINANCIAL REPORTS (ACTION)
    January Financial Report

7. REPORTS FROM OFFICERS, BOARDS, AND STANDING COMMITTEES
    a) modified: Cuatro Villas’website FAQ’s submitted by Robin Rodar
   
8. OLD BUSINESS
    a) Approval of expenditures of over $100.00 for the Month of January
    b) Cuatro Villas new Brochure
   
9. NEW BUSINESS
    a) Next Monthly Meeting 3/28/2018
    b) Meter Map from Souder Miller Engineering
    c) Payment method for Cuatro Villas’ small purchases
    d) Other New Business

10. ADJOURNMENT

 

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CUATRO VILLAS MDWUA MINUTES OF MEETING 02/28/2018

The minutes for the February Meeting were approved at the March 28, 2018 Board Meeting

1. Call to Order
Meeting was called to order by President, Mukhtiar Khalsa at 6:34 P.M.

2. Roll Call
Present are Board Members Mukhtiar Khalsa, James Smart, Williams Vigil, Nancy Williams, Mathew Martinez, Bookkeeper Shana Vigil, Sam & Robin Rodar, and RCAC Corp’s Laura Dubin, USDA Contractor.

3. Approval of Agenda
Motion to Approve Agenda as amended made by James Smart, Seconded by Williams Vigil – Motion carried.

4. Matters from Guests/Members
a) Member Randy Flores reportedly requested the removal of the meter from his property.
b) James Zoller has requested that residents living down Walnut Drive be notified prior to a hydrant flush so that proper drainage can be prepared.

5. Reading and Approval of Minutes – Meeting of 29 November 2017
a) President Mukhtiar Khalsa read the minutes. There were no changes made.
b) Motion to Approve the Minutes made by Nancy Williams, Seconded by James Smart – Motion carried.

6. Financial Reports
a) For the month of January, the Financial Report reflects a net income of $1,735.15.
b) The check for the NM [corrected] Rural Association Membership fee has not been cashed. Nancy Williams will contact them and request their assistance.
c) Carlos, the former Meter Reader, has not cashed an old check. A new one will be reissued.
d) Laura Dubin questioned the Financial Statements’ voluminous amount of information. She recommended that the Accountant attend a Board Meeting to explain the entries & loans.
e) A motion to approve the Financial Report for the months of November and December was made by Williams Vigil, Seconded by Nancy Williams – Motion passed.

7. Reports From Officers, Boards, and Standing Committees
a) The NMFA annual payment status was discussed: 2016 is paid, 2017 payment has not been paid, and the 2018 payment is coming due. The budget needs to be reviewed to determine why. Laura Dubin reported that the Financial Authority only cares about Cuatro Villas being in the black. She asked why weren’t the funds budgeted for the 2017 payment? Reasons given: insufficient number of new members, Accounting issuses, and unavailable funds.
b) Laura Dubin suggested amending the bylaws for waiting to remove delinquent members from the books from 2-years to 1-year. Also, consider raising the active base rate charged members and at the same time reducing the water billing rate.
c) Sam Rodar reported that a bill from 4-Leets has been received for the old web site. It was decided that Cuatro Villas was responsible only for Dec 2017 and Jan 2018, and that no bill should be paid for Feb 2018.

8. Old Business
a) Motion to Approve Expenditures of over $100.00 for the month of January, 2018 made by Nancy Williams, seconded by James Smart - Motion carried.
b) Laura Dubin led a long discussion concerning the USDA’s concerns and requirements, some of which have been noted above. Requesting grants from local businesses and foundations was suggested. Also, if individual members could attend NMFA meetings it would be helpful.

9. New Business
a) Next regular Board Meeting is 3/28/2018.
b) Nicole of Souder-Miller will be contacted for the meter map for the new web site.
c) The Annual Meeting was discussed. Potential conflict of dates due to holiday coming up on the first of April.

10. Adjournment
Motion to Adjourn made by Williams Vigil, Seconded by Mathew Martinez – Motion Passed. The meeting was adjourned at 8:55 P.M.


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Mukhtiar Khalsa, President           Williams Vigil, Secretary