CUATRO VILLAS MDWUA
18537 US 84/285 SUITE A,
ARROYO
SECO, NM PH 505-747-4848
March 28, 2018 - 6:30 pm
Monthly Board of Directors Meeting
Cuatro Villas MDWUA meetings are conducted in accordance with the New Mexico Open Meetings Act. All meetings are open to the public. We encourage and welcome members to attend meetings to become more involved with our local water system.
AGENDA
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF
AGENDA
4. MATTERS FROM GUESTS/MEMBERS
5. READING AND APPROVAL
OF MINUTES (ACTION)
February 28, 2018 Meeting
6. FINANCIAL
REPORTS (ACTION)
January Financial Report
7.
REPORTS FROM OFFICERS, BOARDS, AND STANDING COMMITTEES
8. OLD BUSINESS
a) Approval of expenditures of over $100.00 for the Month of February
9. NEW BUSINESS
a) Next
Monthly Meeting 4/25/2018
b) Annual meeting
c) Other New Business
10. ADJOURNMENT
CUATRO VILLAS MDWUA MINUTES OF MEETING 03/28/2018
The minutes for the March Meeting were approved at the April 25, 2018 Board Meeting
1.Call
to
Order
Meeting
was
called to
order by
President,Mukhtiar
Khalsa
at 6:38
P.M.
2.
Roll
Call
Present
are Board
Members Mukhtiar
Khalsa,
James Smart,
Williams Vigil,
Nancy
Williams,
and Mathew
Martinez. Bookkeeper
Shana
Vigil, Member
Robin Rodar,
and
Santa
Fe
County's Eric Aaboe
were
also
present.
RCAC
Corp's
Laura
Dubin,
a
USDA
Contractor, arrived
later.
3.
Approval
of
Agenda
Motion to
Approve
Agenda as
amended
was made
by Nancy
Williams, Seconded
by
James
Smart Motion
carried.
4.
Matters
from
Guests/Members
a)
Eric
Aaboe stated
that
he is
interested
in knowing
the progress
of Cuatro
Villas'
Cuarteles Expansion
Project due to
the requirements
of
General
Obligation Funding.
What is
the
schedule
and the
challenges
facing Cuatro
Villas?
Mukhtiar detailed
the status
of the
easements
awaiting
signatures by
Cuarteles residents
whose contact
information
has
not
been
provided.
Eric
stated
that
the County
can
possibly
provide property
owners'
info.
b) Mukhtiar
explained
that once
the easements
have
been
assigned
to Cuatro
Villas,
the
project
will
go
out to
bid and
that the
Drinking Water
Plan
has already
been approved.
Eric said
that
the County
time-line
needs
to
be determined
in
order to
lay
out payments
and that
there
is
a
12 to
21day
lag
for County
reimbursements.
Eric
also
asked
if the
NMFA
loans
were
being
addressed? Mukhtiar
indicated that
that topic
would be
addressed
shortly.
5.
Reading
and
Approval
of
Minutes
-
Meeting
of
28
February
2018
a)
President
Mukhtiar
Khalsa
read the
minutes. There
were no
changes
made.
b)
Motion
to Approve
the Minutes
made
by
Mathew
Martinez,
Seconded
by
James
Smart
Motion
carried.
6.
Financial
Reports
a)
For the
month of
February,
the
Financial
Report
reflects
a
net income
of $1,794.76.
b)
Laura
Dubin stated
that she
met with
the
USDA
last
week.
She also
asked about
the
c)
Laura
asked
"What does
the Cuatro
Villas budget
mean to
the Board?"
She
explained
that
the Board
needs to
walk through
the budget
line-item
by
line-item.
She
stated further
that
State
Law
requires Board
Members complete
12
hours of
(budget) training
within two
years of joining
the Board.
Laura
also
indicated
that
Basic
Financial
and
Basic
Board Duties
d)
Mukhtiar
stated that
Laura's
input and
suggestions
are
well
received. Mathew
Martinez
asked
Laura
if
she
could email
Nancy
Williams
the
key budget
points
that need
to be
addressed,
which
she
graciously
agreed
to
do.
e) A
motion to
approve
the
Financial
Report for
the month
of
February
was made
by Nancy
Williams
Vigil,
Seconded
by
Williams
Vigil-Motion
carried.
7.
Reports
From
Officers,
Boards,and
Standing
Committees
a)
Nancy Williams
stated
that
Cate
Plamer from
the Accountant's
office had
asked
about a letter
from
Cuatro
Villas
to the
NMFA. Mukhtiar
said
that
that letter
had been
signed
and sent
out. Nancy
then
asked
if Cuatro
Villas
could make
a
token payment
of about
$10K
to
USDA
on the
2017
payment and
then
ask
for
forgiveness
on
the 2018
payment.
The
Cuatro
Villas
could
ask
to
restructure
the loans
from
20 years
to
30 years.
b)
Nancy
also stated
that Tom
Dixon from
DFA
wants
copies
of the
Balance
Sheet
and
also
the
USDAS
Statements. He
had also
asked
about
Cuatro
Villas'
long-term liabilities.
The
Board approved
by
consensus
the
submission
on
this information
to Mr.
Dixon.
8.
Old
Business
Motion
to Approve
Expenditures
of
over $100.00
for the
month
of
February,2018
made by
Mathew Martinez,
seconded
by
Nancy
Williams- Motion
carried.
9.
New
Business
a)
Next
regular Board
Meeting
is
4/25/2018.
b)
Robin
Rodar
asked
if Cuatro
Villas'
new
brochure
will
be
handed out at the
Annual
Meeting.She
also
asked
if it
was
alright
to
correct
typos in
the
Rules
and
Regulations,as
well
as
in
the
By
Laws. It
was
determined that
no
special
approval
is
required
to
make
such
corrections.
Robin
also
reported
that
the Board
Agendas
are
on
the new
web site.
She
also
asked
if
maps
could be
posted
as
is,
or would
explanatory texts
be
required.
c)
Mathew Martinez
suggested
that information
about
the
different development
phases
be
posted,
and clarify
when
specific
water
lines
will
be available
for
hookups.
d)
Nancy
Williams
suggested
that
some sort
of
incentive be
given to
delinquent members
in
order to
try
and maintain
their
participation
in
the
system.
e)
The
Annual
Meeting was
discussed.
The
Cuatro
Villas office
will be
open after
8am
on
Saturday
7
April.
10. Adjournment
Motion to
Adjourn
made by
Nancy
Williams,
Seconded
by
Williams
Vigil-
Motion carried.
The meeting
was
adjourned at
8:30P.M.
------------------------------------
-------------------------------
Mukhtiar Khalsa, President
James Smart, Secretary
