CUATRO VILLAS MDWUA
18537 US 84/285 SUITE A,
ARROYO SECO, NM PH 505-747-4848
JANUARY 31, 2018 - 6:30 pm

 

Monthly Board of Directors Meeting

 

Cuatro Villas MDWUA meetings are conducted in accordance with the New Mexico Open Meetings Act. All meetings are open to the public. We encourage and welcome members to attend meetings to become more involved with our local water system. Minutes of the meeting are added to this page after they are approved at the next board meeting. Click here for minutes

AGENDA

1. CALL TO ORDER

2. ROLL CALL

3. APPROVAL OF AGENDA

4. MATTERS FROM GUESTS/MEMBERS

5. READING AND APPROVAL OF MINUTES (ACTION)
    November 29 Meeting (Due to lack of a quorum, no meeting was held in December 2017)

6. FINANCIAL REPORTS (ACTION)
    November Financial Report

7. REPORTS FROM OFFICERS, BOARDS, AND STANDING COMMITTEES
    a) Continuing update on new Website
    b) Report from Secretary

8. OLD BUSINESS
    a) Approval of expenditures of over $100.00 for the Month of November
    b) Cuatro Villas new Brochure
    c) Magnetic sign for Meter Reader’s vehicle

9. NEW BUSINESS
    a) Next Monthly Meeting 2/28/2018
    b) Meter Map from Souder Miller Engineering
    c) High-capacity external device for audio storage
    d) Backup of Cuatro Villas’ computer files
    e) Other New Business

10. ADJOURNMENT

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CUATRO VILLAS MDWUA MINUTES OF MEETING 1/31/2018

The minutes for the January Meeting were approved at the February 28, 2018 Board Meeting

1. Call to Order
Meeting was called to order by President, Mukhtiar Khalsa at 6:58 P.M.

2. Roll Call
Present are Board Members Mukhtiar Khalsa, James Smart, and Williams Vigil. Prospective new Member Scott Lee was also present.

3. Approval of Agenda
a) Modify Agenda by adding the December Financial Report to item 6, Financial Reports
b) Modify Agenda by adding USDA Reporting Requirements and the December Expenditures to Item 8, Old Business.
c) Motion to Approve Agenda as amended made by James Smart, Seconded by Williams Vigil — Motion carried.

4. Matters from Guests/Members
a) Guest Scott Lee requested assistance with the meter on his Loma Vista property, whose previous owner was a Cuatro Villas member. He has spoken with Meter Reader Mel Herrera who told him to contact the Board about getting his own membership status straightened out. He was told to contact Bookkeeper Shana Vigil about the membership fee and to rectify the property’s membership name.

5. Reading and Approval of Minutes — Meeting of 29 November 2017
a) President Mukhtiar Khalsa read the minutes. There were no changes made.
b) Motion to Approve the Minutes made by Williams Vigil, Seconded by James-S&art ØMotioN carried.

6. Financial Reports
a) For the month of November, the Financial Report reflects a net loss of $4,989.95
b) For the month of December, the Financial Report reflects a net gain of $141.94.
c) A motion to approve the Financial Report for the months of November and December was made by Williams Vigil, Seconded by James Smart — Motion passed.

7. Reports From Officers, Boards, and Standing Committees
a) The new Cuatro Villas web site was discussed. The consensus was that the web site, which is now online, looks very good.
b) Board Secretary Williams Vigil reported that he will be leaving the Board at the end of March.

8. Old Business
a) Motion to Approve Expenditures of over $100.00 for the months of November and
b) December, 2017 made by James Smart, seconded by Williams Vigil - Motion carried.
c) The Audit, which required two years work, has finally been approved.
d) Eight Cuarteles easements from Souder Miller Engineering are ready for signing.
e) The USDA reporting requirements were discussed by James Smart. The USDA offers free technical resources to help with the report. James has met with the Albuquerque USDA staff and no problems were encountered, as there is still time to complete the process. James will present more complete information at the next Board Meeting. James also noted that USDA's contractor to USDA from RCAC Corp, Laura Dubin liked the new Cuatro Villas web site.

9. New Business
a) Discussion of the Association's new Brochure has not been completed. The modifications that needed to be done will be brought up in another meeting.
b) A magnetic sign for the Meter Reader's truck with the Association's Logo and other info has been obtained and is in use.
c) A high-capacity external device for audio storage has been obtained and now contains all the Board Meeting recordings.
d) A method of paying for small expenditure was discussed. This matter has not been resolved, as yet.
e) Status of the meter map for the new web site from Souder Miller to be determined.

10. Adjournment
Motion to Adjourn made by Williams Vigil, Seconded by James Smart— Motion Passed. The meeting was adjourned at 7:35 P.M