Cuatro Villas MDWUA meetings are conducted in accordance with the New Mexico Open Meetings Act. All meetings are open to the public. We encourage and welcome members to attend meetings to become more involved with our local water system.
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF
AGENDA
4. MATTERS FROM GUESTS/MEMBERS
5. READING AND APPROVAL
OF MINUTES (ACTION)
October 30, 2019 Meeting Minutes
November and December meeting were canceled, no quorum
6. FINANCIAL
REPORTS (ACTION)
December 2019 Financial Approval
7. REPORTS FROM OFFICERS, BOARDS, AND STANDING COMMITTEES
a) Monthly Report on MCL from Frank Naranjo
b) Work
shop session report by Nancy and Robin
c) Nancy’s
Issues
8. OLD BUSINESS
a) Water Fair March 14,
2020
b) Mathew Smith Letter about the fair
c) Annual Meeting
9. NEW BUSINESS
a) Approval
of expenditures of over $100.00 for the month of December 2019 and January
2020
b) Next Monthly Meeting February 26, 2020 is
canceled.
c) Next meeting and the annual will be
posted on February 9, 2020.
10. ADJOURNMENT
The minutes for the January Meeting
were approved at the February 27, 2020 Board Meeting
Call to Order
Meeting was
called to order by Chairman Mukhtiar Khalsa at 6:38 pm.
Roll Call
Voting Board Members in attendance included Mukhtiar Khalsa, James
Smart, Robin Rodar, and Nancy Williams. Shana Vigil, the office manager,
was also present. Matt Martinez was absent.
Mel Herrera, our meter
reader, was also present.
Approval of Agenda
Motion to
approve the agenda with changes was made by Nancy Williams, seconded by
James Smart. Motion passed.
Matters from Guest/Members
a)
A Participant wants us to delete his late fees for medical reasons. When
he provides his bills to indicate the time in the hospital, we will
discuss it at the meeting when he provides what we need.
b) Two
Participants needs to work with the time late for their bill.
c)
Another participant with a tenant, Mukhtiar will have Mel deliver a
letter to the tenant to give to his landlord and keep a copy signed by
the tenant, in proof that the letter was delivered because of lack of
membership and is using water. Will have two weeks to respond or will be
turned off.
d) 2 meters need replacement, Mel will ask Vence’s to do
the work.
Reading and Approval of Minutes(Action)
The Chair asked for a motion to approve September 25, 2019 minutes.
Motion was made by Nancy Williams and seconded by James Smart. Motion
passed.
Financial Reports (Action)
Motion was made by James Smart seconded by Nancy Williams to approve the
amended Financial Reports for September 2019 through December 2019.
Motion passed.
Reports from Officers, Boards,and Standing Committees
a) Mukhtiar was unable to meet with Frank Naranjo for MCL report. He
will pursue and report next month. Robin will remind him again.
b)
Report was made by Robin and Nancy on the Nov. 21, 2019 Optimizing
Performance and Accessing Funding to Improve Small Systems conference.
As a result we:
i. Attempted calls to the NM
Legislature but failed to meet deadline because contact has left for
this year and we need to be sure what they will fund and proceed for
next year.
ii. Will have Robin contact Thelma
DiBartolomeo, Community Programs Loan Specialist for her input on
getting further loans.
c) Nancy reported:
i.
Gross receipts lack of payment was incorrect and Nancy corrected it.
ii. Trees issue needed by ONM. We should have a 2016 plan. If not call
Royce Beaudry at (707) 363-8161 for it or ask Vences, he should have
one. We should save a copy in our office. The state should already have
a copy too, but they can’t provide one.
iii. We need to have an
Emergency Response Plan update– Nancy will Check our current plan and
update. Include an address for elderly participants.
iv. Every 5 years we need an inspection for our water tank. Needs to be
put in the budget to make sure we have the money for each plan.
v. Reserve funding account 2% is required for all MDWUAs. We do not have
enough funds.
Old Business
a) Mukhtiar will
provide the letter he wrote to tentatively resigning members for us to
review at our next meeting. Robin will remind him again.
b) This
year’s Water Fair is March 14, 2020 and our Annual Meeting also March
14. Will plan now in February. Shana will do the process and Sam Rodar
will help with her computer. Robin will do the flyers and Nancy will
determine where it will be due to parking problem.
c) March 14, 2020
the annual meeting at 10 am. Sombrillo, Arroyo Seco, Cuarteles need new
board members elected for 2 year terms. Announcement will be made by
February.
New Business
a) Motion to approve expenditures of
over $100.00 for the month of February was made by Mukhtiar and seconded
by Nancy Williams. Motion passed.
b) Next Monthly Meeting February
26, 2020
c) Deadline to submit monthly agenda items for publication
is February 9, 2020.
d) Deadline to submit Annual Meeting agenda
items for publication is no later than February 23, 2020.
Adjournment
Motion to adjourn
was made by Nancy Williams, seconded by at James Smart. Motion passed.
The meeting was adjourned at 8:43 pm.